Compliance·4 pages

LOLER Duty-Holder Checklist

Use this checklist to verify Thorough Examination intervals, defect-tracking processes, Competent Person arrangements, RIDDOR triggers and documentation requirements across your portfolio.

This checklist is designed to be printed, photocopied and worked through site-by-site. Tick each line as evidence is gathered; flag anything you cannot answer for your next contractor or insurer review.

1. Competent Person & inspection regime

Competent Person identified in writing — independent of maintenance contractor
Thorough Examination interval recorded (6 months for passenger lifts, 12 months for goods)
Most recent Examination report on file and accessible at the lift
Schedule of next four Examinations diarised
Replacement Competent Person procedure documented

2. Defect tracking & remediation

All open Category A, B and C defects logged in a single tracker
Each defect has a named owner, target date and evidence of completion
Maintenance contract scope confirmed against typical Cat B/C remedial works
Out-of-scope works quoting process agreed in advance
Trend analysis reviewed annually for modernisation candidates

3. Documentation & audit trail

EC Declaration of Conformity / installation certificate retained
Annual maintenance reports retained for minimum 6 years
Site-specific risk assessment & method statement (RAMS) on file
Lift identification plate present, legible and accurate
Operating instructions and emergency-release procedure displayed

4. Emergency procedures & RIDDOR

Documented passenger-release procedure for each lift
24/7 emergency contact number prominently displayed
RIDDOR-reportable incident definition understood by site team
Process for taking a lift out of service following a Cat A defect
Insurer-notification trigger points agreed

5. Annual portfolio review

Total lift count, by type, by site, on a single register
Maintenance spend per lift trended year-on-year
Modernisation candidates identified from defect-pattern review
Compliance evidence pack assembled for board / insurer review
Contractor performance reviewed against KPIs (response, attendance, repeat fixes)

Next step

Need help working through this for a specific portfolio? Our engineers can audit a single building or a multi-site estate and produce the defect-pattern report for you.

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